This Personal Data Processing Policy is compiled in accordance with the requirements of Federal Law No. 152-FZ on “Personal Data” dated 27 July 2006 (the Personal Data Law) and establishes the procedure for processing personal data and the security measures regarding the personal data taken by the International Association "Eurasian Regional Section of the World Organization United Cities and Local Authorities” (the Operator).
1.1. The Operator sets as its the most important goal and condition for the implementation of its activities the observance of the rights and freedoms of man and citizen in the processing of his personal data, including the protection of the rights to privacy, personal and family secrets.
1.2. This Operator's policy regarding personal data processing (the Policy) applies to all information that the Operator can receive about website visitors https://ucf2023.ru /.
2. Basic terms used in the Policy
2.1 Automated processing of personal data − processing of personal data by computer;
2.2 Blocking of personal data − suspension of personal data processing (except when processing is essential for refinement of personal data);
2.3 Website - a set of graphic and informational materials and computer programs and databases that ensure their availability on the Internet at a network address https://ucf2023.ru/.
2.4 Personal data information system − a set of personal data contained in databases and IT and technical aids providing for processing of such personal data;
2.5 Depersonalization of personal data — actions that make it impossible to determine, the identity of personal data to a specific User or other subject of personal data without the use of additional information.
2.6 Processing of personal data − any automated or unautomated action (operation) or series of actions (operations) performed with personal data, including collection, recording, classification, accumulation, storage, refinement (updating, revision), extraction, use, transfer (distribution, provision, access), blocking, deletion, and destruction of personal data;
2.7 Operator — a government or municipal agency, legal entity or individual that, whether acting independently or together with other entities, organizes and/or carries out personal data processing and determines the purposes of personal data processing, the scope of the personal data to be processed, and the actions (operations) to be performed with personal data;
2.8 Personal data − any information that pertains, directly or indirectly, to a specific or identifiable individual (personal data subject);
2.9 Personal data authorized by the subject of personal data for distribution — personal data where is an unlimited number of persons have access by the subject of personal data by giving consent to the processing of personal data authorized by the subject of personal data for distribution in accordance with the procedure provided for by the Personal Data Law (personal data authorized for distribution).
2.10 User — any visitor of the website https://ucf2023.ru /.
2.11 Provision of personal data − actions to disclose personal data to a specific person or a specific group of people;
2.12 Distribution of personal data − actions to disclose personal data to the general public; (transfer of personal data) or familiarization with personal data of an unlimited group of people, including the publication of personal data in the media, posting in information and telecommunications networks or providing access to personal data in any other way.
2.13 Cross-border transfer of personal data – transfer of personal data to foreign state agency, a foreign individual or a foreign legal entity on the territory of a foreign state.
2.14 Destruction of personal data — any actions where personal data is permanently destroyed with the impossibility of further restoration of the personal data content in the personal data information system and/or the material carriers of personal data are destroyed.
3. Operator fundamental rights and obligations
3.1 The Operator is entitled to:
- to receive reliable information and\or documents containing personal data from the subject of personal data
- if the personal data subject has withdrawn their consent to processing of their personal data and sending a request to terminate the processing of personal data, the Operator is entitled to continue processing personal data without the consent of the personal data subject if there is the basis specified in Personal Data Law;
—determine the composition and list of measures necessary and sufficient to ensure the fulfillment of obligations provided for by Personal Data Law and regulatory legal acts adopted in accordance with it, unless otherwise provided by the Law on Personal Data or other federal laws.
3.2 The Operator is obliged to:
— to provide the subject of personal data with information concerning the processing of his personal data at his request,
— organize the processing of personal data in accordance with the procedure established by the current legislation of the Russian Federation;
— respond to requests and requests from personal data subjects and their legal representatives in accordance with the requirements of the Personal Data Law;
— to inform the authorized body for the protection of the rights of personal data subjects at the request of this one of the necessary information within 10 days from the date of receipt of such a request;
— publish or otherwise provide unrestricted access to this Policy regarding the processing of personal data;
— take legal, organizational and technical measures to protect personal data from unauthorized or accidental access to them, destruction, modification, blocking, copying, provision, distribution of personal data, as well as from other illegal actions regarding personal data;
— stop the transfer (distribution, provision, access) of personal data, stop processing and destroy personal data in the cases provided for by Personal Data Law;
— fulfill other obligations provided for by Personal Data Law.
4. Personal data subjects fundamental rights and obligations
4.1. Personal data subjects have the right to:
— receive information concerning the processing of his personal data, except as stipulated by federal laws.
The information is provided to the personal data subject by the Operator in an accessible form, and it should not contain personal data related to other personal data subjects, except as stipulated where there are legitimate basis for disclosure of such personal data. The list of information and the procedure for its obtaining is established by Personal Data Law;
— require the operator to clarify his personal data, block or destroy them if the personal data are incomplete, outdated, inaccurate, illegally obtained or are not necessary for the stated purpose of processing and take measures provided by law to protect their rights;
— to put forward the condition of prior consent when processing personal data in order to promote goods, works and services on the market;
— to withdrawal of the consent to the processing of personal data and sending a request to terminate the processing of personal data;
— to appeal to the data protection authority
of personal data subjects or in court against illegal actions or inaction of the Operator during processing his personal data;
— to exercise other rights provided for by the legislation of the Russian Federation.
4.2. Personal data subjects are obliged to:
— provide the Operator with reliable data about themselves;
— inform the Operator about the clarification (update, change) of their personal data.
4.3. People who have provided the Operator with false information about themselves or information about another personal data subject without the latter's consent are liable in accordance with the legislation of the Russian Federation.
5. Personal data processing principles
5.1 Personal data processing is processed a legal and fair basis.
5.2 Personal data processing is limited to fulfilling specific, predetermined and lawful purposes. Processing of personal data incompatible with the purposes of personal data collection is not allowed.
5.3 Databases containing Personal data processed for purposes incompatible with one another may not be combined.
5.4 Only Personal data that meet the relevant purposes of their processing may be processed.
5.5 The scope and content of the processed Personal data must meet the stated processing purposes. Processed Personal data must not be superfluous for the stated processing purposes.
5.6 The accuracy, sufficiency and, where appropriate, applicability of personal data to the purposes of personal data processing must be ensured during personal data processing. The Operator must take or arrange for the necessary steps to delete or refine incomplete or inaccurate data.
5.7 Personal data must be stored in a manner enabling identification of the personal data subject and no longer than required for the purposes of the personal data processing, unless a specific personal data storage period is prescribed by federal law or an agreement to which the personal data subject is party, beneficiary or guarantor. Processed personal data must be destroyed or depersonalized once the processing purposes have been achieved or when there is no longer any need to achieve such purposes unless federal law stipulates otherwise.
6. Personal data processing purposes
The purpose of processing is to inform the User by sending emails: Personal data, last name, first name, father name
· email address
· phone number
· year, month, date and place of birth
· Legal basis Federal Law "On Information, Information Technologies and Information Protection" dated 27.07.2006 N 149-FZ
· Types of personal data processing: Collection, recording, systematization, accumulation, storage, destruction and depersonalization of personal data
7. Personal data processing conditions
7.1. The processing of personal data is processed with the consent of the personal data subject to the processing of his personal data.
7.2. The processing of personal data is necessary to achieve the goals stipulated by an international agreement of the Russian Federation or a law, to carry out the functions, powers and obligations assigned to the operator by the legislation of the Russian Federation.
7.3. The processing of personal data is necessary for the administration of justice, the execution of a judicial act, an act of another one or official subject to execution in accordance with the legislation of the Russian Federation on enforcement proceedings.
7.4. The processing of personal data is necessary for the execution of an agreement where the personal data subject is a party or beneficiary or guarantor, as well as for the conclusion of an agreement on the initiative of the personal data subject or an agreement where the personal data subject will be the beneficiary or guarantor.
7.5. The processing of personal data is necessary to exercise the rights and legitimate interests of the operator or third parties or to achieve socially significant goals, if the rights and freedoms of the personal data subject are not violated.
7.6. Personal data is processed, that is granted to an unlimited number of persons by the subject of personal data or at his request (accessible personal data).
7.7. Personal data subject to publication or mandatory disclosure in accordance with federal law is processed.
8. Procedure for the collection, storage, transfer and other types of personal data processing
The security of personal data processed by the Operator is ensured through the implementation of legal, organizational and technical measures necessary to fully comply with the requirements of current legislation in the sphere of personal data protection.
8.1. The Operator ensures the safety of personal data and takes all possible measures to exclude access to the personal data of unauthorized persons.
8.2. The User's personal data never and under no circumstances be transferred to third parties, except of cases related to the implementation of current legislation or if the subject of personal data has given consent to the Operator to transfer data to a third party to fulfill obligations by a civil law contract.
8.3. In case of inaccuracies in personal data, the User can update them independently by sending a notification to the Operator to the Operator's email address Uclg@yandex.ru with the note “Personal Data Updating”
8.4. The period of processing of personal data is determined by the achievement of the purposes where personal data was collected, unless another period is provided for by the contract or current legislation.
The User can withdraw his consent to the processing of personal data at any time by sending a notification to the Operator via e-mail to his e-mail address Uclg@yandex.ru with the note "Withdrawal of consent to the processing of personal data".
8.6. The prohibitions established by the subject of personal data on the transfer (except for granting access), and on the processing or processing conditions (except for obtaining access) of personal data permitted for distribution, do not apply in cases of processing of personal data in the state, public and other public interests defined by the legislation of the Russian Federation.
8.7. The Operator ensures the confidentiality of personal data during the processing of personal data,
8.8. The Operator stores personal data in a form that allows determining the subject of personal data, no longer than the purposes of personal data processing require, unless the period of personal data storage is established by federal law, where the agreement of the subject of personal data is a party, beneficiary or guarantor.
8.9. The condition for the termination of personal data processing may be the achievement of the purposes of personal data processing, the expiration of the consent of the personal data subject, the withdrawal of consent by the personal data subject or the requirement to terminate the processing of personal data, and the identification of illegal processing of personal data.
9. List of actions performed by the Operator with the received personal data
9.1. The Operator collects, records, systematizes, accumulates, stores, clarifies (updates, changes), extracts, uses, transfers (distribution, provision, access), depersonalizes, blocks, deletes and destroys personal data.
9.2. The Operator performs automated processing of personal data with or without receiving and/or transmitting the received information via information and telecommunication networks.
10. Cross-border transfer of personal data
10.1. Before the start of cross-border transfer of personal data, the Operator is obliged to notify the authorized body for the protection of the rights of personal data subjects of its intention to implement cross-border transfer of personal data (such notification is sent separately from the notification of the intention to process personal data).
10.2. Before submitting the above notification, the Operator is obliged to receive relevant information from the authorities of a foreign state, foreign individuals, foreign legal entities who the cross-border transfer of personal data is planned for.
11. Personal data privacy
The operator and other people who have gained access to personal data are obliged not to disclose to third parties and not to distribute personal data without the consent of the subject of personal data, unless otherwise provided by federal law.
12. Final regulations
12.1. The User can receive any clarifications on issues of interest concerning the processing of his personal data by contacting the Operator via e-mail Uclg@yandex.ru .
12.2. This document will reflect any changes of the Operator's personal data processing policy. The policy is valid indefinitely until it is replaced by a new version.
12.3. The current version of the Policy is freely available on the Internet https://ucf2023.ru/privacy/.